Billing · Free template

Freelance invoice template (PH-friendly)

A clean, client-ready invoice template with fields Filipino freelancers actually need — USD/PHP-agnostic, BIR-aware, and with Wise, PayPal, and bank transfer sections.

When to use this

Every paid engagement. Even for returning clients who pay on a handshake, issue an invoice — it creates a paper trail and sets a clear due date.

What goes on a freelance invoice

  • Invoice number (sequential — e.g., 2026-017)
  • Issue date and due date (Net 14 is a reasonable default; Net 30 only if the client is large and reliable)
  • Your full name or business name, and the client's billing name
  • Line items with rate and quantity — not one lump sum. Clients approve faster when they can see what they're paying for.
  • Subtotal, any withholding, total due, and the exact currency
  • Payment instructions for at least two methods. If Wise fails, PayPal usually doesn't. Always have a backup.

A note for Philippine-based freelancers

If your client is a registered Philippine company, they may withhold 5–10% and issue you a BIR Form 2307 at quarter-end. You can still invoice the full amount — just note on the invoice: "Gross amount. Client to issue BIR Form 2307 for any withholding." If you're registered with BIR as a self-employed professional, include your TIN. If you're not yet registered, that's fine for foreign clients — just don't claim a TIN you don't have.

How to customize

  • Replace every [bracketed] field.
  • Delete any payment method you don't use. Don't list a bank account you check once a year.
  • Keep the line items specific. "Web design services" is vague. "Homepage redesign — desktop + mobile, 3 rounds of revisions" is a paid invoice.

The template

INVOICE

Invoice number: [2026-001]
Issue date: [YYYY-MM-DD]
Due date: [YYYY-MM-DD — typically 14 days after issue date]

FROM
[Your full name or business name]
[Your address — city and country are enough if you don't want your home address on every invoice]
[Your email]
[TIN: XXX-XXX-XXX — only if BIR-registered]

BILL TO
[Client company name]
[Client billing contact name]
[Client email]
[Client address if they require it for their records]

LINE ITEMS
---------------------------------------------------------
Description                           Qty    Rate     Amount
---------------------------------------------------------
[Specific deliverable 1]               [1]   [$XXX]   [$XXX]
[Specific deliverable 2]               [1]   [$XXX]   [$XXX]
[Hourly work — if applicable]         [hrs]  [$XX/h]  [$XXX]
---------------------------------------------------------
                                      Subtotal:       [$XXX]
                                      Withholding:    [-$XX if applicable, else remove]
                                      TOTAL DUE:      [$XXX USD]
---------------------------------------------------------

PAYMENT METHODS (any one is fine)

1. Wise (recommended — lowest fees)
   Recipient: [Your full name as on your Wise account]
   Account email: [your Wise email]
   Or request a Wire transfer link for a specific invoice.

2. PayPal
   Email: [your PayPal email]
   Please send as "Goods and Services" — fee is on me.

3. Bank transfer (Philippine peso)
   Bank: [Bank name]
   Account name: [Your full name as on the account]
   Account number: [XXXX-XXXX-XXXX]
   SWIFT / BIC (for international): [code]

NOTES
Gross amount. Client to issue BIR Form 2307 for any withholding, if applicable.
Payment is due by [due date]. Late payment beyond 7 days past due is subject to a [1.5%] monthly late fee.

Thank you — [your first name]

Replace anything in [brackets] before sending. This template is provided as-is, free to use.

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